Technology ADMIN September 21, 2025 0 Comments

Lori Knapp Carvin Software

Introduction

The world of direct care and employee management often requires accurate recordkeeping, easy timesheet submission, and transparent payroll tracking. To simplify this, Lori Knapp Carvin Software, also known as LKiChoice Web Entry, was developed. This online platform is designed to help both employees and consumers (the individuals receiving care) track hours worked, submit payroll details, and manage essential reports in a secure, user-friendly environment.

Contents

Introduction Getting Started with Lori Knapp Carvin Software User Interface Overview Entering Time and Hours as an Employee Mileage and Other Special Codes Reviewing and Editing Entries Reports and Payroll Information Consumer Access and Benefits Managing Your Account Troubleshooting and Common Questions Best Practices for Employees and Consumers Security, Privacy, and Data Integrity Conclusion Other Articles

The system is widely used by caregivers, staff, and administrators under the Lori Knapp organization. Its goal is to save time, reduce errors, and give both employees and consumers full visibility into work hours and payment details.

Getting Started with Lori Knapp Carvin Software

When a new user joins the program, they are provided with a unique account to log in. Both employees and consumers can access the system, but their roles differ slightly. Employees are primarily responsible for entering time, services, and mileage, while consumers often review and approve these entries.

To log in, a user needs:

An account number assigned by Lori Knapp.
A password, which can be changed during the first login for security.
A role type, which identifies them as either an employee or consumer.

This structured access ensures that each person only sees the data relevant to them, keeping the system secure and organized.

User Interface Overview

Once logged in, the homepage displays the main navigation menu. Users will usually see tabs such as My Account, Timesheet, and Reports.

My Account: Manage personal details and change passwords.
Timesheet: Enter hours worked, mileage, and service codes.
Reports: View payroll history, pending payroll, and timesheet details.

The system is kept intentionally simple so that even first-time users can quickly find their way around without confusion.

Entering Time and Hours as an Employee

For employees, the most important function of Lori Knapp Carvin Software is timesheet entry. Each work session must be logged with precise details.

To submit hours, an employee selects:

Consumer – the person receiving care.
Service Code – the type of care or service provided.
Date and Time – including start (IN) and end (OUT) times.
Comments – optional notes to explain special circumstances.

For example, if an employee provided evening care for a consumer named John Doe, they would select John as the consumer, choose the service code for evening care, enter 6:00 PM – 9:00 PM, and save the entry.

Mileage and Other Special Codes

In addition to hours worked, employees may need to log mileage when they use their personal vehicle to provide services. The software makes this process simple by including a “Mileage” code.

To record mileage, the employee enters:

Starting mileage reading.
Ending mileage reading.
Total miles driven.
Notes if the trip had special details (e.g., transporting consumer to a medical appointment).

This ensures that reimbursement is accurate and tied directly to service records.

Reviewing and Editing Entries

Mistakes can happen when entering hours or mileage, which is why the system includes an edit feature. Employees can review past timesheets, spot errors, and make corrections before payroll processing.

For example, if someone accidentally logged 8:00 AM instead of 9:00 AM, they can return to the entry, adjust the time, and resave it. This prevents payroll errors and ensures both employees and consumers are satisfied with the records.

Reports and Payroll Information

Another strength of Lori Knapp Carvin Software is its reporting system. Both employees and consumers can generate different types of reports, each with a specific purpose.

Here’s a breakdown:

Report Type	Purpose	Who Uses It
Employee Timesheet Report	Shows detailed work hours per day or week	Employee
Payroll Detail Report	Displays payroll numbers, dates, and checks issued	Employee
Pending Payroll Report	Shows hours and mileage that are submitted but not yet processed for payment	Employee & Consumer
Check Register Report	Summarizes payments made, with check numbers and amounts	Consumer

This reporting transparency is what makes the software trusted by both staff and service recipients.

Consumer Access and Benefits

Consumers, or participants in the program, also benefit from Lori Knapp Carvin Software. Their access allows them to:

Review timesheets submitted by employees.
Approve hours before payroll processing.
Check payment history, including issued checks.
Monitor account balances to ensure services remain within authorized budgets.

This creates a sense of accountability on both sides. Employees know their entries will be reviewed, and consumers can trust that they are being charged correctly.

Managing Your Account

Under the “My Account” section, users can update important information. Employees may want to change their password regularly for security, while consumers can review their profile details.

Key account functions include:

Changing your password.
Updating contact information.
Viewing login history or recent activity.
Signing out securely after each session.

Troubleshooting and Common Questions

Like any software, users may sometimes face issues. Here are common problems and their solutions:

Forgot Password: Use the “Forgot Password” option or contact support.
Hours Missing from Report: Check if they were saved correctly or entered under the right consumer.
Wrong Entry Submitted: Edit the timesheet entry before payroll closes.
Report Access Issues: Ensure you selected the correct date range when generating a report.

The organization also provides support contacts for more complex issues.

Best Practices for Employees and Consumers

To make the most out of Lori Knapp Carvin Software, users should adopt certain habits:

Enter timesheets daily instead of waiting until the end of the week.
Always double-check service codes to ensure proper billing.
Use comments to explain unusual shifts or extended hours.
Review pending payroll before submission deadlines.

By following these practices, employees avoid mistakes, and consumers maintain clear records.

Security, Privacy, and Data Integrity

Because the system deals with sensitive payroll and personal data, security is a top priority. Account numbers and passwords are unique to each user. Employees cannot see consumer financial details beyond what they are authorized to access, and consumers only see information tied to their services.

The software also maintains an audit trail, recording who made which entry and when, ensuring accountability at all times.

Conclusion

The Lori Knapp Carvin Software is more than just a timesheet portal—it is a full management system for direct care professionals and the individuals they serve. By streamlining work entries, tracking mileage, generating detailed reports, and providing transparent access for consumers, it ensures that payroll and service records remain accurate and fair.

For employees, it is a reliable way to ensure they are compensated properly. For consumers, it provides peace of mind by offering clear oversight into services received and payments made.

With careful use and consistent data entry, Lori Knapp Carvin Software remains a powerful tool in the caregiving industry, supporting both sides with efficiency and trust.